OFFICE OF FACULTY OF ENGINEERING

Executive Assistant (Ref. 240923009-IE)

Duties

The appointee will be required to:

(a)    provide administrative support to academic programmes, student records, registration, timetabling and examination matters;

(b)    compile statistical reports and maintain database for the Office;

(c)    provide support to meetings and committees;

(d)    assist in organization of activities and events of the Office; and

(e)    perform any other duties as assigned by the Dean of Faculty or his delegates.

The appointee may be required to work outside office hours.

Qualifications

Applicants should have:

(a)    a recognised degree or an equivalent qualification;

(b)    at least one year of relevant working experience;

(c)    an excellent command of written and spoken English and Chinese, including Putonghua;

(d)    proficiency in computer software applications including Microsoft Office and Chinese Word Processing; and preferably with knowledge of desktop publishing software such as Photoshop and Illustrator;

(e)    good interpersonal, organizational and communication skills;
 
(f)    strong problem solving skills and analytical ability; and

(g)    self-motivation and the ability to work independently.

Shortlisted candidates will be invited to sit for a written test and a computer test.

Conditions of Service
 
A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 30 September 2024 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.