Job Duty:

• Handling and prioritising incoming documents, emails, files, correspondence, including printing documents and taking relevant preparation and follow-up work, disseminating relevant documents to subject officers and keeping track of progress of the work;
• Lining up meetings and arranging logistics support for supervisor(s) and officers in attending meetings, events, duty visits etc.;
• Providing secretarial support including answering telephone calls, taking messages, receiving visitors for supervisor(s), typing and filing, etc.;
• Maintaining an up-to-date diary of appointments for supervisor(s);
• Providing general administration support and liaison with other bureaux / departments and external parties including updating reference materials, arranging claims of reimbursement on expenses and leave and passage allowance, collating returns, drafting routine documents and conducting information search; and
• Undertaking any other secretarial duties as assigned by supervisor(s).

Requirement:

• minimum of at least 7 years of full-time working experience in providing secretarial support in public organisations, Government departments and/or large companies, experience in serving as personal assistant or secretary to senior management is an advantage;
• Level 2 or above in five subjects in HKDSEE; OR Level 2 / Grade E or above in five subjects in HKCEE
• Level 2 or above in Chinese Language and English Language in the HKDSEE or HKCEE, or equivalent; good command of spoken English and Chinese (Cantonese and Putonghua);
• Chinese word processing speed of 20 wpm and English word processing speed of 50 wpm;
• Proficient in computer operations such as using word-processing, spreadsheet and presentation software, 
• relevant working experience in the Government or in public organisations is an advantage.
• Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment.