Our client is a is a global financial services company, they are currently looking for a Administrative Assistant to support the team.

Responsible:

Strategy

• Independently completes a wide range of secretarial and administrative support to Legal team in HK and other locations
• Displays ability to appropriately interact with leaders during occasional interactions inside the organization.
• Effectively prioritizes the needs of the office, as prescribed by established guidelines, managing competing requests and switching focus as needed; often must negotiate prioritization of administrative activities with/among higher level team members/managers.
• Evaluates non-standard problems and uses judgement to develop appropriate solutions or procedures.
• Participate in ad-hoc special projects or administrative initiatives.
• Activities often reflect elements of the professional discipline supported (e.g., HR, Risk, Finance).
• Performs advanced, diversified and sometimes confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures
• Screens calls and visitors and resolves inquiries.
• Schedules meetings, prepares and distributes meeting agendas and minutes.
• Makes travel arrangements and maintains calendar of appointments for assigned manager(s) and/or team.
• May be expected to prepare draft correspondences, memoranda and reports on behalf of and for review by the manager and/or team. Is an intermediate to advanced user of standard business software (word processing, e-mail, spreadsheets/Xcel, PowerPoint, etc.)
• Able to review and analyze complex data, assist with presentations for review and use by the assigned manager(s) and/or team.
• Completes all billing and expense activities, manages supply orders and resolves associated issues on behalf of the office, manager(s) and/or team.
• Effective collaboration and communication, including information exchange with internal and external contacts, is required
• Expected to address and/or identify the level of urgency and escalate as necessary.
• To support departmental requests made by the Legal Chief Administrative Officer (“CAO”).

Requirements:

• Bachelor or above 
• Must have a high level of interpersonal skills to handle sensitive and confidential issues
• Advanced organizational skills
• Moderate to Advanced skill with Microsoft applications, especially Excel, Powerpoint and Word.
• 8+ years secretarial/administrative experience in Legal or banking industry preferred