Responsibilities

• Performs all the activities associated with a receptionist and provide office administrative support for the departments

• Serves visitors by greeting, welcoming, and directing them appropriately

• Keeps a safe and clean reception area by complying with procedures, rules, and regulations

• Answers phone calls and schedule meetings

• Sorts/distributes incoming mails & parcels and prepare outgoing mails & parcels for pick-up or courier

• Monitors, control and order office supplies and research new deals and suppliers

• Updates contact lists of business suppliers and working partners

• Arranges and monitors maintenance for office equipment and supervise all activities related to working environment

• Assists to organize meetings and company activities

• Handles travel arrangements in regard to visa application, tickets, car, hotel and restaurant reservations

• Submits and reconcile expense reports

• Records staff's business trip, holiday, sickness and attendance status

• Assists in the preparation of regularly scheduled reports

• Provides general administrative and PEOPLE support internally and externally

• Executes the task assigned by leader

• Summarizes and updates weekly visiting & buying schedule

• Assists in the preparation of project-based work

• Handles administrative requests from upper management

• Provides local practical support for expatriate colleagues, IBT and NBT

• Ensures that all tools and task are followed, presented and executed in timely manner according to agreed deadlines

• Supervises the daily work for Office Assistants

• Other ad hoc tasks as assigned

Requirements

• Form 5 / DSE or above (with level 2 or above in 5 subjects including Chinese Language and English Language in HKCEE/HKDSEE)

• Minimum 3 years relevant experience 

• Good telephone and administrative writing skills

• Well-mannered, strong sense of responsibility & cooperative and professionalism

• Well-organized, self-motivated, mature, cheerful and good team player

• Fluent in spoken & written English, Mandarin and Cantonese

• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint

• Immediately Available Preferred

Interested parties, please send your resume with expected salary to [email protected]. You can also click on the website www.easyjobhk.com for more details about the company