Responsibilities:

• Communication and Collaboration: Facilitate communication and coordination between different teams, functions and departments, clients, vendors and external partners to ensure seamless workflow and task completion.
• Project Management and Tracking: Assist in project management tasks, tracking open tasks, deadlines, progress update and deliverables.
• Document Preparation: Prepare and organize reports, presentations, and other documents
• Information Management: Organize and manage documents, files, and databases to ensure easy accessibility and retrieval of information.
• Calendar Management: Manage the calendar of Head of Design & Construction, scheduling meetings, and ensure timely reminders for important appointments.
• Meeting Coordination: Arrange and prepare materials for meetings, take minutes, and follow up on action items.
• Communication and Correspondence: Handle incoming emails, calls, and messages, filter and prioritize them, and draft responses on behalf of the Head of Design & Construction.

Requirements:

• Bachelor’s degree in any discipline.
• At least 5 years of proven experience as an Executive Assistant or in similar role.
• Experience in the construction industry is an advantage.
• Strong organizational and multi-tsking skills.
• Excellent verbal and written communication abilities.
• Ability to work to tight deadlines and produce good quality work.
• Ability to work independently and as part of a team.
• Self-motivated and resourceful.
• Proficiency in MS Office suite and project management tools.