Detail

Responsibilities:

Provide administrative and secretarial support to the team and extended teams
Support the team on administrative logistics such as creating PO, claiming expenses, system updates, etc.
Manage team’s calendars and meeting arrangements
Handle travel arrangements and detailed travel itineraries
Organize department meetings and team building activities
Track team spending, invoice/bill management and budget reporting
Manage contract routing and signing process
Facilitate process concerning various company compliance policies such as on gifts, hospitality and travel, procurement and sponsorships
Act as the point of contact for managers, employees, clients and other external partners
Manage team SharePoint and database
Prepare reports and presentation decks as needed
Support internal and external events
Contribute ideas and support well-being activities organized by AA community

Requirements:

Diploma holder or above in business or related subject
A minimum of 3 years’ working experience as an Executive Assistant, Personal Assistant, Secretary, Administrative Assistant or similar role (prior experience in tech / IT industry is an advantage but not mandatory)
Outstanding organizational, problem-solving and time management skills
Pay attention to details
Strong organization, planning and coordination skills
Ability to multi-task and juggle simultaneous demands
High integrity and self-motivated
Excellent verbal and written communications skills (English and Chinese (Cantonese/Mandarin))
Excellent MS Office knowledge (e.g. MS Outlook and MS Teams) and familiar with office gadgets and applications (e.g. e-signature)
Have a growth mindset and is confident, positive, and a cheerful team player with high team spirit