Responsibilities:

• Maintains Senior Executive’s appointment schedule by planning and scheduling internal and external meetings/calls
• Organize meeting facilities e.g. VC/dial in/meeting set up
• Coordinate and consolidate the meeting agenda and relevant materials for regular IT leadership meetings as well as post-meeting minutes and/or summary for follow-up
• Coordinate, consolidate and analyse the regular strategy, governance and roadmap materials with leadership team for Group and/or Asia regional office
• Assist and prepare the strategy, governance and program management materials incl. PowerPoint deck with guidance from senior executive or his/her delegates
• Expenses reimbursement
• Organize small team events, master the logistics & vendor coordination
• Organize courier services
• New Joiner onboard set up for the team
• Procurement for the team, engage IT vendors for contract management

Requirements:

• • 4 - 5 years proven previous experience as an Executive Assistant in IT department.
  • Ability to work in a fast paced environment and handle stressful situations independently, multi-task, prioritize works and meet strict deadlines
  • Pro-active, detail-oriented, highly organised and self-motivated to follow up works in a timely manner
  • Ability to manage sensitive and confidential information with discretion and diplomacy
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Good command of both written and spoken English and Chinese (Mandarin and Cantonese)
  • Excellent communication and interpersonal skills, able to resolve conflicts and make judgement when performing daily duties
  • Experience on departmental event execution