Detail

Responsibilities:

1. A stable person to handle internal project administration work at portfolio/account level.
2. Prepare monthly financial reconciliation, tracking and forecast reporting at portfolio/account level.
3. Support simulation/variance analysis at project/portfolio/account level.
4. Handle project billing and invoice activities with client.
5. Execute monthly workplace security inspection, and manage DS&P (Data Securities & Privacy) related activities.
6. Handle workforce onboard / offboard process for projects.
7. Keep track workforce vacation plan and timesheets.
8. Prepare and organise project documentation for internal review and audit.
9. Handle project admin tasks including internal and external communications/coordination, project meeting documents preparation.
10. Work closely with Project Manager (including worldwide & mainland colleagues) in consolidating project tasks progress.
11. Support junior on their administration work.
12. Participate and coordinate team building and marketing activities for both internal and external with client.

Requirements:

- University graduate.
- 3 years working experience with hands on administrative work experience. Leading experience will be a bonus.
- Experience on financial reconciliation, tracking and forecast reporting is a must. Banking and billing experience will be a bonus.
- Good numerical sense, able to do analytical tasks and detail minded
- Good knowledge on MS Office, VBA, Excel Application, Powerpoint, knowledge in Basic Accounting
- Good language and communication skills in written and spoken English, Cantonese and Putonghua
- Organized and attention to details, be able to handle multi-tasking work with priority
- Pro-active, willing to contribute extra effort and time to meet required schedule
- Good Sense on Physical Security and Cyber-Security
- Good Sense on Project Management
- No technical skill needed