DEPARTMENT OF ELECTRICAL AND ELECTRONIC ENGINEERING

Assistant Officer / Executive Assistant (Full-time/Part-time) (Temporary Appointment) (Ref. 260430006)
[Appointment period: twelve months]

Duties

The appointee will be required to:

(a)    provide administrative support to academic or research programmes and the overall general office management;

(b)    support programme leaders in daily operations of academic or research programmes;

(c)    provide secretarial support to meetings and committees;

(d)    compile statistical reports and maintain database;

(e)    assist in organizing activities and events; and

(f)    perform any other duties as assigned by the Head of Unit or his/her delegates.    

The appointee may be required to work outside office hours.

Qualifications

Applicants should have:

(a)    a recognised degree or an equivalent qualification;

(b)    at least two years of relevant post-qualification experience;

(c)    a  good command of  both  English  and Chinese, with fluency in Putonghua being an advantage;

(d)    proficiency in computer software applications including MS office and Chinese word processing;

(e)    good communication, interpersonal and time management skills; and

(f)    self-motivation and the ability to work independently and proactively.

Preference will be given to those with experience in tertiary institutions/similar organizations.

Applicants with less experience and/or qualifications may be considered for the post of Executive Assistant.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

For full-time appointment, a highly competitive remuneration package will be offered.  

For part-time appointment, the remuneration rates are HK$170 per hour for the post of Assistant Officer and HK$120 per hour for the post of Executive Assistant.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 7 May 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.