Responsibilities

• Coordinate flights, accommodations, ground transportation and activities to create seamless travel arrangements for staff or clients. Coordinate with global offices to align travel logistics for cross-office visits

• Manage visa applications, travel documentation; remain updated on international entry requirements, health protocols and travel advisories

• Serve as the primary contact for travel emergencies, calmly and swiftly resolving last-minute changes, cancellations, or delays

• Enforce company travel guidelines and budgets, and liaise with travel agencies to monitor service quality, negotiate rates and ensure cost competitiveness

• Monitor travel costs, process expense claims and handle reconciliations, while taking responsibility for submitting, checking and tracking vendor invoices accurately and on time to provide budget reports to management

• Manage multiple itineraries while maintaining highly accurate and accessible records, receipts and confirmations

• Support staff and management with travel-related inquiries and preparations. Assist in event logistics where travel arrangements are required (e.g., yarn shows, strategic meetings)

• Act as backup for Administration Coordinator when needed and perform other administrative duties as assigned

Requirements

• DSE / Form 5 or above

• Minimum 5 years of experience in travel coordination or corporate travel management; experience in garment industry is preferred

• Proficient in online booking platforms, travel management systems and MS Office (especially Excel and Word) with a solid understanding of cost optimization

• Strong attention to detail and accuracy in managing dates, visas and documentation to prevent costly disruptions or errors

• Fluent in English and Mandarin Chinese with excellent written and verbal communication skills

• Proactive, hands-on team player who takes ownership and actively builds positive supplier relationships

• Energetic, highly organized, and capable of multitasking under pressure while maintaining a cheerful, customer-focused attitude

Interested parties, please send your resume with expected salary to [email protected]. You can also click on the website www.easyjobhk.com for more details about the company