Responsibilities:
- 1. A stable person to handle internal project administration work at portfolio/account level.
- 2. Prepare monthly financial reconciliation, tracking and forecast reporting at portfolio/account level.
- 3. Support simulation/variance analysis at project/portfolio/account level.
- 4. Handle project billing and invoice activities with client.
- 5. Execute monthly workplace security inspection, and manage DS&P (Data Securities & Privacy) related activities.
- 6. Handle workforce onboard / offboard process for projects.
- 7. Keep track workforce vacation plan and timesheets.
- 8. Prepare and organise project documentation for internal review and audit.
- 9. Handle project admin tasks including internal and external communications/coordination, project meeting documents preparation.
- 10. Work closely with Project Manager (including worldwide & mainland colleagues) in consolidating project tasks progress.
- 11. Support junior on their administration work.
- 12. Participate and coordinate team building and marketing activities for both internal and external with client.
Requirements:
- - University graduate.
- - 3 years working experience with hands on administrative work experience. Leading experience will be a bonus.
- - Experience on financial reconciliation, tracking and forecast reporting is a must. Banking and billing experience will be a bonus.
- - Good numerical sense, able to do analytical tasks and detail minded
- - Good knowledge on MS Office, VBA, Excel Application, Powerpoint, knowledge in Basic Accounting
- - Good language and communication skills in written and spoken English, Cantonese and Putonghua
- - Organized and attention to details, be able to handle multi-tasking work with priority
- - Pro-active, willing to contribute extra effort and time to meet required schedule
- - Good Sense on Physical Security and Cyber-Security
- - Good Sense on Project Management
- - No technical skill needed