Job Description

• Manage access control and security systems, assist visitors, oversee conference room setups, and handle mail, courier services, and customs documentation for import/export support. Additionally, manage office supplies and maintain facilities.
• Process accounts payable, including invoice management, and review vendor contracts for services.
• Assist with onboarding and offboarding, administer staff benefits, ensure workplace safety and compliance, and support emergency management.
• Arrange employee travel, manage travel reports, organize corporate events, and coordinate gifts and benefits.
• Implement eco-friendly office practices, such as recycling and sustainable supplies, while supporting employee engagement in ESG initiatives.
• Assist with IT asset management (printers, shared devices).
• Provide executive assistance with document handling and visitor hospitality, while also assisting with ad-hoc administrative tasks, including legal, finance, and HR support.

Requirements

• Minimum 3+ years of experience in office management, administration, or facilities management
• Experience in vendor management, event coordination, and office operations.
• Familiarity with customs procedures, courier services, and travel arrangements is a plus.
• Possess strong organizational and multitasking skills with a problem-solving mindset, adaptable to manage ad-hoc requests and last-minute changes, including on-site support for events or emergencies outside standard hours.
• Proactive and detail-oriented, anticipating needs to ensure smooth operations.
• Proficient in Microsoft Office (Word, Excel, Outlook) and office management tools.
• Excellent communication skills in English and Cantonese/Mandarin.