Requirement:
- Provide comprehensive support of front desk responsibilities
- Responsible for welcoming clients and guests, registering with building security, and providing beverage/food services onsite
- Manage and monitor all meeting room reservations, including reserving meeting rooms for employees, assisting with video conference connections, and handling of office space reservations for visitors
- Screen and route incoming phone calls
- Assist with general administrative duties, including restocking of pantries, maintaining coffee machines and meeting set-up and clean-up
- Maintain clean, orderly appearance of reception area and meeting rooms at all times
- Maintain office security by following safety procedures and controlling access
- Assist with mailroom duties
- Assist Office Manager and Administrative teams with special projects
- Provide additional administrative support to the Office Manager
Main tasks:
- Minimum 2-3 years of pertinent office or guest services experience in financial services
- Fluency in English (Reading/Writing), Cantonese (Reading/Writing) and Mandarin (Moderate)
- Expertise in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Excellent organizational and multi-tasking capabilities, with critical attention to detail
- Experience dealing with all levels of employees and visitors, while maintaining confidentiality
Interested parties please submit your full resume with current and expected salary by email.