Job Duty:

• A. Administrative Assistant (70%)

  • Arrange office meetings; consolidate, print, distribute, and file related documents.
  • Manage non-trade material purchasing, fixed assets, and vendor relationships.
  • Coordinate staff travel bookings in compliance with group travel policies.
  • Collaborate proactively with internal departments and vendors to improve cost efficiency in office management.
  • Oversee building lease and office fitment issues to maintain operational compliance.
  • Manage office security, safety, hygiene, facilities readiness, and admin services.
  • Organize staff activities including annual dinners and team-building events.
  • Handle administrative projects and ad hoc projects as assigned.

  B. Personal Assistant to President (30%)

  • Provide secretarial and administrative support to the President, APAC.
  • Organize and manage the President’s appointments and business meetings.
  • Arrange travel for the President and senior management from headquarter.
  • Prepare correspondence, meeting minutes, business proposals, and presentation materials.
  • Liaise and coordinate with internal and external parties regarding daily business and personal matters.
  • Ensure efficient and smooth office administration and operations.
  • Perform ad hoc duties as assigned.

Requirement:

• Diploma or above in any discipline.
• At least 1-2 years of experience in office administration, executive assistance, or related roles is preferred.
• Experience supporting senior management or executives is an advantage.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Proactive, detail-oriented, and able to work independently.
• Ability to work well under pressure.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management software/systems is a plus.
• Proficiency in Cantonese, Mandarin, and English (both written and spoken) is required.