Key Responsibilities:

Administrative & Personal Support:

• Manage and maintain the executive’s schedule, including appointment coordination and last-minute changes.
• Prepare documents, reports, and presentations as needed.
• Handle confidential matters with discretion and professionalism.
• Manage incoming communications (emails, messages, calls) and respond or escalate when necessary.
• Maintain and organize personal and business files, ensuring easy accessibility.

Travel & Logistics Coordination:

• Arrange and manage domestic and international travel itineraries, including flights, accommodations, and visas.
• Ensure seamless transportation arrangements, including chauffeur bookings, airport pickups, and personal errands.
• Accompany the executive on business and personal trips when required.

On-Call Assistance & Problem-Solving:

• Be available on-call during night hours to assist with urgent requests and unexpected situations.
• Act as the first point of contact for any issues that arise outside of daytime PA coverage.
• Ensure personal comfort and requirements of the executive are met at all times.

Household & Office Coordination:

• Liaise with household staff (e.g., security, domestic helpers, drivers) to ensure smooth operations at the private residence.
• Coordinate with office personnel to relay any urgent matters that require next-day action.
• Ensure that both the residence and office are well-maintained and stocked with necessary supplies.

Event & Social Engagement Assistance:

• Assist in planning, organizing, and coordinating private gatherings, events, and social engagements.
• Arrange reservations for restaurants, entertainment, or other leisure activities as needed.
• Manage guest lists, invitations, and RSVP follow-ups.

Qualifications & Skills:

• Experience: Previous experience as a Personal Assistant is preferred. Candidates with backgrounds supporting high-profile individuals (e.g., celebrity PAs, C-suite executives) are highly welcomed.
• Language Skills: Native Cantonese speaker with fluent English and Mandarin proficiency.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and common office software.
• Soft Skills: Strong organizational, multitasking, and problem-solving skills. Ability to work independently, maintain confidentiality, and exercise discretion in sensitive matters.
• Flexibility: Willing to work unconventional hours, handle last-minute changes, and travel when required.