Job Responsibilities:

• • • • • • • • • • 1. Attendance & Compensation

                    • Submit monthly lunch compensation attendance lists for the HK team to the HR Team.

                    2. Office Access & Security

                    • Issue and maintain office access pass cards for employees and visitors.

                    3. Office Supplies & Kitchen Management

                    • Order food and supplies for the office kitchen.

                    • Procure office equipment, furniture, and general supplies (e.g., stationery, IT consumables).

                    • Manage inventory and storage of office supplies.

                    4. IT & Equipment Coordination

                    • Order IT consumables (e.g., keyboards, mice, cables).

                    • Distribute laptops based on IT Service Desk requests.

                    • Maintain office appliances and equipment, arranging repairs when needed.

                    5. Onboarding & Offboarding

                    • Handle new hire onboarding (setting up workstations, access passes, business cards).

                    • Coordinate offboarding (retrieving assets, deactivating access).

                    • Coordinate with the design team to issue business cards for new hires.

                    6. Office Maintenance & Facilities

                    • Oversee office cleanliness, repairs, and maintenance.

                    • Liaise with building management on facility-related issues.

                    • Manage office relocation and renovation projects (coordinating with renovators, vendors).

                    7. Vendor & Procurement Management

                    • Research vendors, negotiate pricing for office supplies and equipment.

                    • Prepare and maintain cheque records.

                    • Review bills and expenses.

                    8. Mail & Logistics

                    • Handle incoming/outgoing mail and courier deliveries.

                    • Greet visitors and escort them to meeting rooms.

                    9. Employee Support & Events

                    • Order flowers weekly for office decor.

                    • Arrange gifts for employees on special occasions.

                    • Organise corporate events.

                    • Assist in designing branded merchandise (e.g., red envelopes, calendars, diaries).

                    11. Financial & Administrative Support

                    • Assist management with administrative tasks.

                    • Track office expenditures and maintain detailed records.